For aesthetic medicine clinics
Booked consultations in your calendar, not a list of numbers to call back
Give us three details, then pick a time for a 30 minute call on the next screen.
Step 1 of 2
The ad brings in the inquiry, the agent calls back within a minute and books the consultation straight into your calendar. You only step in for the booked consultation itself.
When you book, we will ask about your clinic, budget and open slots, so the call itself can start with specifics instead of data collection.
How many inquiries this month never got a call back?
- What time did your last inquiry come in, and how long until someone called back?
- What happened to the people who did not answer the first call?
- What did your last booked consultation actually cost you?
Attract, Call Back, Book
We attract inquiries with ads. We call everyone back within a minute. We book consultations straight into the clinic's calendar.
- 01
Ad
We launch a campaign for your treatments and your area. We prepare, test and replace the creatives, you only approve them.
- 02
Call back
An AI voice agent calls the inquiry back within a minute, between 8 AM and 10 PM. No one at the clinic has to keep a list of numbers to call back.
- 03
Booking
In the same call, it checks open slots and books the consultation into the clinic's calendar. You get an appointment, not a number to chase.
- 04
Panel
You see the ad cost per inquiry and per booked consultation. After 90 days you know what a booked consultation actually costs you, not just what you spent on ads.
Selling the treatment stays with the clinic. The agent books the consultation, it does not run the sales conversation.
What you get for the first 90 days
A campaign we run for 90 days. We replace creatives based on results, instead of leaving you with one set of graphics for the whole period.
An agent configured for your clinic. It knows your treatments, your rules and your calendar, so it only offers open slots.
A panel showing the cost per booked consultation. After 90 days you judge the partnership by numbers, not a gut feeling.
The package covers 90 days and is paid upfront. Separately, you keep an ad budget of at least PLN 3,000 net per month, paid directly to Meta. We share the price on the call, after checking whether this process makes sense for you.
After 30 days, you decide. Say stop, and we refund you
No threshold. No need to justify the decision.
- A full refund of the package on your request, 30 days after the campaign launches, no reason required. We agree this condition with you and write it into the contract before we start. You have 14 days to make the request
- One condition: you keep the agreed ad budget running. Without that spend, there is no campaign to evaluate
- The refund does not cover money spent on Meta, because you pay it from your own account and it never reaches Helpify
Instead of a refund, you can choose one extra month of our work at no extra charge, but not both. Approving creatives within 48 hours and keeping open slots in the calendar remain your obligations for the pilot: they can push back the evaluation period, but they never take away your right to a refund.
Before you book a call
An AI voice agent. At the start of the call it says it is an AI system, that the call may be recorded, and why it is calling. The patient can ask to speak to a human at any point.
The within a minute contact applies to patients who choose to be contacted now, between 8 AM and 10 PM. Outside that window, the patient picks their own time. If there is no answer, the agent retries after thirty minutes, three hours and 24 hours, and a request for no further contact stops this immediately.
Your clinic remains the data controller, and Helpify processes the data under a separate data processing agreement signed before we start. When the partnership ends, you get an export of the agreed data.
The minimum ad budget is PLN 3,000 net per month. You pay Meta directly from your own account, so you see the spend without a middleman.
If your agency runs the campaigns, every inquiry gets a fast contact, and you know the cost of a booked consultation, you probably do not need us. If its job ends once it hands you the contact, we will use the call to check whether changing the whole process makes sense.
Attract, Call Back, Book
The ad brings in the inquiry, the agent calls back within a minute, the consultation lands in your calendar.
Selling the treatment stays with you. After 30 days, you decide whether we continue or refund you.
Leave your name, number and email, then pick a time for a 30 minute call. We will start with your numbers, not a slide deck.