From ad clickto a booked appointment
Attract, Call Back, Book is one system. We attract inquiries with ads. We call everyone back within a minute. We book consultations straight into the calendar.
We run the campaign, collect inquiries through our own form and handle them with an AI voice agent. Selling stays on your side.
30 minutes, no slide deck. We check whether you have the budget and open slots for this system to make sense.
Diagram of the flow: an inquiry from the form, a call back from the AI agent, an appointment booked in the calendar.
New inquiry from the form
Anna K.
Phone number: +48 ••• ••• •••
AI agent calls back within a minute
Call in progress
Appointment booked in the calendar
Three steps. Always in this order.
Attract
We launch a campaign promoting your services in your area. We prepare the creatives, track results and replace the weaker variants. You approve every creative before it goes live. You pay the ad budget directly to the platform and see the spend on your own account.
Call back
An interested person leaves their name, number and consent to be contacted in our form. Within your set contact hours, the AI voice agent calls back within a minute and starts by saying the call is handled by an AI system. If the call is not answered, the system retries after 30 minutes, 3 hours and 24 hours, always within the agreed hours. After the last attempt it stops and hands the case over to a human. If the person asks not to be contacted again, the agent makes no further attempts.
Book
The agent finds out what the inquiry is about, checks available slots and books the consultation in your calendar during the same call. What lands in your calendar is a booked appointment, not another number to chase later.
For businesses where sales start with a conversation
Today we focus on aesthetic medicine clinics. This model fits businesses that generate inquiries with ads and sell during a consultation, a visit or a quote.
You pay to generate inquiries or want to start running ads
The system starts working where an interested person leaves their number and asks to be contacted.
You have open slots for consultations, visits or quotes
The agent can only book the slots you actually make available in the calendar.
A human on your side does the selling
The agent books the consultation or visit. The follow-up conversation and the sale stay with a human on your side.
What we take off your plate for 90 days
Running the campaign
For 90 days we prepare the creatives, track results and replace the weaker variants. You approve every creative before publication and confirm it complies with the rules of your industry.
An agent configured for your business
We agree on the scope of services, conversation rules, contact hours and calendar access. The agent only uses approved information and only offers open slots.
A panel and one person responsible
In one place you see every inquiry, the outcome of the contact, the cost per inquiry and the cost per booked consultation. For the full 90 days the same person at Helpify is responsible for the system, so you never repeat arrangements to a new account manager.
What we need to start, and how the refund works
A minimum of PLN 3,000 net per month for ads
Paid directly to the ad platform, not to Helpify, with the spend visible on your own account.
A minimum of 10 open slots per week
The agent can only book consultations when there are open slots in the calendar.
Creative approval within 48 hours
Without your approval we cannot publish a creative, so the campaign waits. Every approval is recorded before publication.
30 days after the campaign launches, you can request a full refund of the package. No reason required.
The only condition that can block the refund is keeping the agreed ad budget running for the full 30 days. The refund does not cover the ad budget, because you pay it directly to the platform. Instead of a refund you can choose an extra month of our work at no charge. The two options cannot be combined. The rules are written into the contract before the campaign starts.
Questions you are probably asking
Yes. The agent says so at the start of the call. We only contact people who left their number and consent to be contacted. Anything outside the approved scope goes to a human.
It only uses information you approved beforehand. It does not guess. Anything outside the agreed scope is handed over to a human.
The calendar is yours. Inquiries come in through our form after explicit consent, so we never ask you to hand over your customer database. Data processing is governed by a separate data processing agreement signed before launch.
A typical agency stops once the inquiry is generated. We take the process further: we call back within a minute and book the appointment. Generating the inquiry is only half the job.
An answering machine waits for an incoming call. This agent calls the person who submitted the form and leads the conversation all the way to a booked appointment.
We give a start date after the call, once we know your scope of services, contact hours, calendar and the person responsible for approving creatives. We do not promise a date before we know these things.
Hi, I'm Maciej
I run Helpify, and I build the Attract, Call Back, Book system personally: from the campaign, through the agent's conversation rules, to the panel.
That has one consequence you can easily verify: for the full 90 days of the partnership, the same person is responsible for the system - me. You never repeat arrangements to a new account manager, because there is no other account manager.
On the first call you will also hear a "no" from me if this model does not fit your business. I would rather say it in 30 minutes than discover it over 3 months.
30 minutes, no slide deck
We will talk about how your inquiries are generated today, who calls them back and how many open slots you have. If this model does not fit your business, we will tell you right away.
Calendar not loading? Book directly on Cal.com.
Generating the inquiry is only half the job
Attract, Call Back, Book connects the ad, the call and the booking into one process.